Administrative Assistant 

TEXSAR, Inc a Central Texas-based non-profit is hiring an Administrative Assistant

This is a Remote position for the central Texas area with some in-person required.

Become a critical team member as the Administrative Assistant of TEXSAR (aka Texas Search and Rescue), the premier volunteer search-and-rescue and first responder non-profit in Texas.

  • We are Texans Helping Texans
  • We serve the community of our fellow first responders with professionalism and dedication.
  • We value and demonstrate Service Above Self

TEXSAR is seeking an experienced Administrative Assistant with a willingness to grow into a leadership position, excel in a fast-paced, quickly growing environment, and assist with high volume day-to-day activities. The primary purpose of the position is to perform clerical support to staff and board members in accordance with procedures and direction from your immediate supervisor.


  • Answer phone calls and direct properly.
  • Assist with donor relations.
  • Coordinate meetings with internal and external attendees.
  • Perform calendar maintenance.
  • Product management to include inventory, acquiring quotes, and ordering.
  • Data entry.
  • Proofing documents and communications.
  • Process incoming and outgoing mail and communications.
  • Fulfill incoming Mission Store orders.
  • Other duties as assigned.

Required Skills:

  • Proven experience as an administrative assistant or office assistant.
  • Excels in a fast-paced environment.
  • Ability to maintain confidentiality.
  • Strong organizational skills with the ability to multitask.
  • Must be able to meet deadlines.
  • Must be computer literate.
  • Ability to take initiative and help where needed.
  • Excellent written and verbal communication skills.
  • Ability to effectively and efficiently multiple assignments in a dynamic environment.
  • Must be able to pass a thorough background check.


  • Administrative Experience: 2-3 years
  • Must embrace the TEXSAR Mission and Values of Texans Helping Texans and Service Above Self, display a positive attitude, and show concern for people and our community.
  • Reputation for high standards, ethical behavior, and integrity
  • Outgoing and personable while being professional
  • Passionate about helping people
  • Self-motivated and independent problem solver
  • Excellent attention to detail and follow-through
  • Comfortable speaking to, and interacting with the others
  • Exceptional phone skills with an ability to write and communicate messages clearly
  • Teamwork-centered mindset
  • Comfortable wearing multiple hats and changing gears between phone calls, emails, and other assigned tasks
  • Willingness to learn, be coachable, and follow directions
  • Comfortable using a computer: proficient in Microsoft Office and able to learn Salesforce
  • High School or equivalent diploma

Preferred Qualification:

  • Salesforce Experience
  • Google Docs Experience

Open until filled. Applicants will be screened throughout the recruiting period.

Job Type: Part time or Full-time


  • This is an hourly position, primarily remote with some travel. Must be able to work during our core hours of M-F, 8AM to 5PM with minimal weekend and evenings.

Supplemental pay types:

  • Travel Allowance


  • Depending on experience

Please submit cover letter and resume to

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